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Tips and tricks for managing your business with Google’s solutions
Five for Drive: Tips for Sharing and Collaborating with Google Drive
Wednesday, November 21, 2012
Editor’s note: In November, we’re sharing tips on how your business can get the most out of Google Drive. Our final post features 5 ways you can share your files. Previously we’ve featured
Google Drive basics
and
tips for creating and editing
the documents your business needs.
Is your business looking to increase internal collaboration and share files on the web? Below, you’ll find 5 tips on how you can use
Google Drive
to collaborate on your documents and share them with the right audience.
Click on the
Share
button in the upper right corner of any document to make sure the right people have the right access. By setting the
visibility options
, you can share your documents with a specific group, anyone with the link, or anyone on the web. To give access to a specific group of people, you can
add collaborators
and decide if each person should be able to edit, comment on, or just view your files.
Transfer ownership
of a file or folder to let someone else manage it for you. The new owner can then add or
remove collaborators
, share the file with others, and change visibility options and access privileges.
Download the
Google Docs App
in Hangouts to open, discuss, and add comments to a document, all while you’re in a
Hangout
. This way, you can review a file face-to-face in video chat with a co-worker, even if you’re away from the office.
Publish
your documents and get a URL that you can share with the whole world. Use the publish feature to email your customer base a link to your most recent newsletter or to send a presentation of your business’s most popular products to a potential client.
Share files to your Google+ stream
publicly or with a specific
circle
of clients, and let your followers flip through one of your business’s presentations or fill out a feedback form all without ever leaving the stream. For each document you share on Google+, you can set
access rights
so your audience can edit or simply view it.
Looking for even more tips about Google Drive? Check out the
Help Center
, the
Google Apps Learning Center
, or Drive’s
Google+ page
.
Posted by Abby DeBellis, Google and Your Business Blog Team
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